At the urging of its new ombudsman, the City of Toronto plans to do a better job of telling citizens how to complain about problems they encounter with the city’s 50,000-person-strong bureaucracy.
In one of her first moves, ombudsman Fiona Crean asked all civic departments to forward copies of their processes for handling complaints from the public.
That was last December. She’s still waiting.
“We received good procedures from some, mediocre from others and none from yet others,” Crean told reporters Thursday. “Less than half the areas submitted processes or posted them on their website. Openness and accessibility was a problem even for those who had good procedures.”
Citizens must first seek redress from the relevant civic department before approaching the ombudsman’s office, on Elizabeth St. near city hall, but people often say the municipal public service just isn’t responsive to them, she said.
“I can’t tell you how many people said, `I never heard back from the city.’”
“So we’ll take the steps that are necessary to make sure that people have a well-understood point of access to approach the city with concerns they might have about a service, or a time frame in which a service was delivered. It’s completely reasonable.”
In 2009, the office received 1,057 inquiries and complaints and processed and closed 958 of them, or just over 90 per cent, she said.
As it began operations, the ombudsman’s office first focused on individual complaints. In 2010, Crean wants to turn her attention to solving systemic problems.
The first order of business is ensuring the government develops procedures to handle complaints and publicizes them.
People have been able to pursue complaints by speaking to a supervisor or, if that doesn’t get results, speaking to the division’s general manager, he said.
“There always has been a way to make your concerns known. What we’re doing now is formalizing that, making sure it’s documented and available publicly on websites and that the city communicates it more clearly.
“The goal, of course, is to deal with concerns people have as quickly as possible without the need to make a formal complaint.”
Ideally, municipal services should be provided in a way that doesn’t attract complaints, he added.